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Prior to the data migration project, the client faced significant challenges stemming from a fragmented data landscape. Operating across seven different ERP systems, the organization struggled with inconsistent data structures, duplicate records, and siloed information that hindered operational efficiency. There was a lack of standardization in key domains such as customers, vendors, materials, and pricing, with variations in naming conventions, codes, and data attributes complicating business processes. These inconsistencies led to increased manual work, delays in decision-making, and a high volume of IT support requests. Additionally, the absence of a centralized data governance framework posed compliance risks and made it difficult to ensure data accuracy and regulatory alignment. Legacy systems further limited the company’s ability to automate tasks or adopt new digital technologies, constraining innovation. Compounding these technical issues was the organizational challenge of change management, as staff were unprepared for new systems and lacked formal training in Master Data Management (MDM), making transformation efforts more complex and resource-intensive.
The solution implemented addressed these challenges through a comprehensive, multi-year master data migration and transformation program led by VUPICO’s data specialists. Over four years, a dedicated team of eight resources consolidated, cleansed, standardized, harmonized, and migrated data from seven legacy ERP systems into a single, unified ERP platform. This effort encompassed over 3.5 million customer records, 100,000 materials, 80,000 vendor products, 11,000 vendors, 1.5 million equipment/assets, and 200 million price points. To ensure long-term sustainability, the team also implemented a robust data architecture and governance framework to manage ongoing changes across ETL processes and dependent applications. Automation tools were developed and utilized to streamline routine data tasks, reducing manual workload and increasing efficiency. The system was configured to support critical data-dependent changes, including codes, values, and business logic. Importantly, a change management and training program was delivered to upskill internal teams across all facets of Master Data Management, ensuring smooth adoption. The result was not only clean, trusted data but also significant headcount savings, improved operational agility, and zero critical support tickets post-migration.
The data migration initiative delivered measurable and lasting business value across the organization. By successfully consolidating seven legacy ERP systems into a single, harmonized platform, the client now benefits from a unified, accurate, and trusted data foundation that supports faster and more confident decision-making at every level. The project led to total headcount savings equivalent to 10 full-time employees, driven by automation, process efficiencies, and elimination of manual reconciliation efforts. Critically, there were zero high-priority (P1/P2) support tickets raised following the migration, underscoring the quality, stability, and reliability of the solution. With improved data governance, streamlined system configurations, and enhanced internal capabilities through targeted training, the organization is now positioned for greater agility, reduced operational risk, and readiness for future digital transformation initiatives.
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